[5330] Senior Assistant (Accounting Services, AP)

Start date: August / September 2025
Clearance: NATO Secret
Location: Brussels, Belgium
Onsite: 70% onsite

Skills and requirements:
• Higher vocational training in a relevant discipline leading to a professional qualification (such as finance, accounting, accounts receivable) with 2 years post-related experience. Or a secondary educational qualification with 4 years post-related experience
• Current Finance Accounting
• Accounts Receivable experience on transactions level
• The ability to develop and maintain financial data and contribute to financial statement preparation
• Use of accounting software (Oracle Applications Financials EBS R12 or another major ERP tool)
• Experience of working in finance shared services
• Demonstrable experience of working successfully in a team environment
• Knowledge of International Public Sector Accounting Standards (IPSAS)
• Knowledge of NATO Financial Regulations
• Experience of Oracle R12 at Intermediate or Expect level on Accounts Receivable (AR)
• Working knowledge of Oracle R12 Accounts Payable (AP)
• Prior experience of working in an international environment comprising both military and civilian elements
• Knowledge of NATO responsibilities and organization


Activities
- Assist in developing policy, procedures, and document processes with and on behalf of the Senior Administrator, for higher level management review as required. Draft correspondence
- Identify and implement opportunities for process improvement
- Maintain the NCI Agency Customer Data Management
- Implement and execute the Accounts Receivable process, and handling customer invoices and credit notes. Resolving day-to-day operational issues
- Process all receivables transactions in accordance with NATO Financial Regulations (NFRs), Financial Rules and Procedures (FRPs), Agency Directives and guidance, and contractual conditions
- Maintain proper accounting records, such as correct entries in the AR sub-ledger, and supporting files for accounts receivable transactions
- Process, validate and complete accounts receivable transactions, ensuring they are recorded on the proper customer accounts, revenue and receivables general ledger accounts, and project dimension
- Monitor the open AR transactions balances and their aging balance to ensure that these are collected within their related customer payment terms, liaise for credit collection with Treasury section
- Reconcile the AR sub-ledger with the General Ledger, and the underlying feeder systems (e.g. project billing module)
- Prepare reports on the processing of AR invoices and customer aging
- Liaise with other parts of the Agency and/or Customers to resolve any problems with the processing of AR invoices, and provide them with regular customer account statements
- Assist in preparing the Agency's Annual Financial Statements and responding to IBAN (External Auditor) enquiries
- Work independently without supervision
- Deputize for higher grade staff, if required
- Performs other duties as may be required